Fleet Management Reports

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Fleet management reports

When it comes to fleet management, knowledge is power.

But, more often than not, gaining such knowledge involves allocating resources which many businesses don’t have.

This is why Total Motion takes a different approach to data and fleet management reports. Rather than sending reams of paper or large spreadsheets we only provide the data you need when you need it and in a simple and easy to read format.

Before we submit reports, our team reviews and analyses the data from every angle. We provide proactive recommendations, notes, guidance and options on what the data means, what action is required, the consequences and benefits, and an implementation plan.

We can report on any recorded data; however the main areas covered are:


  • Spend versus budget
  • Excessive wear
  • Manufacturing defects
  • Operating conditions
  • Pence per mile costs
  • Driver induced failure
  • Driver neglect
  • Mileage


  • Who, when and why.
  • Training and assessment requirements.


  • Compliance
  • Effects

Accidents and Damage

  • When, where and why
  • Cost
  • Fault
  • Prevention


  • Usage
  • Options
  • Cost

These can then be presented by

  • Driver vehicle
  • Division or department mileage band or usage
  • Job/role.

Figures and data are shown month by month and cumulatively.

You can set your own report structure, format and frequency and deal with almost every request.

Vehicle telematics

Our system can import data from all of the main telematics systems so that it can be referenced against all other fleet data.

The data collected includes mileage, idling, speeding, harsh braking, acceleration and aggressive cornering.

Report format

Clients can select their own format for fleet management reports. They can be presented by driver or vehicle, department or cost centre or even by job role. Drivers and vehicles can also be grouped by mileage or usage type.

Once this process has been set up, figures and data are shown month by month, and cumulatively.

Since November 2015 Total Motion has provided fleet management clients with a live dashboard offering on-demand reports from live data. This dashboard also features the option for reports to be automatically produced and delivered at the same point each day, each week or each month.

This latest development takes Total Motion’s reporting capability into a class-leading position.

Fleet management reports platforms

At Total Motion we use several software platforms so that we can collate as much date as possible.

This approach also allows for each report to be tailored to suit individual customer needs.
Suppliers of these platforms include: